Combine booking confirmations into one trip itinerary

Overview

Think Hard's prompt turns pasted flight, train, hotel and car confirmations, plus any meetings on the trip, into a single itinerary for a named traveler. It gives a short trip summary, a table for each day with local times and time zone changes, and contacts and reference numbers. It also lists problems to check, such as a tight connection, a hotel that misses a night or a meeting scheduled before the traveler lands. It copies details exactly, leaves out card and passport numbers and marks anything unclear instead of guessing.

Use cases

Prompt

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Build one clear itinerary from the booking confirmations below, so that the traveler, {{traveler}}, has a single document for the whole trip and any problems are caught before departure.

Home time zone: {{home_time_zone}}

Booking confirmations (flights, trains, hotels, cars), pasted as received:
"""
{{confirmations}}
"""

Meetings and other commitments on the trip, with addresses if known:
"""
{{meetings}}
"""

Format:
1. Trip summary: dates, cities and hotels, in three or four lines.
2. Day by day: one table per day with the columns Time (local), What, Where, Confirmation or reference, and Notes. Give every time in the local time of the place where it happens, and state the time zone whenever it changes. Mark overnight arrivals with "(+1 day)".
3. Check these: anything that looks wrong or missing, such as a very short connection, a hotel booking that does not cover every night, a meeting that starts before the traveler arrives, no transport booked between an airport and a hotel, or a name spelled differently across bookings.
4. Key contacts and references: each booking's provider, confirmation number and phone number, where the confirmations give them.

Rules:
- Copy times, dates, addresses and confirmation numbers exactly. Do not add terminals, addresses, check-in times or phone numbers that are not in the confirmations, even if you think you know them, because travel details change and a confident wrong detail is worse than a blank.
- Leave out payment card numbers, passport numbers and loyalty account numbers.
- Do not fix a problem by guessing. Flag it under Check these.

If a confirmation is unclear, for example a time with no date, or a date like 04/05 that could be read two ways, write it as given, mark it "[check]" and add it to Check these.

Keep it as short as the trip allows: one table per day and no prose between the tables. The itinerary should be accurate enough to travel on without opening a single confirmation email.

Can AI?

Combine booking confirmations into one trip itineraryPaste into a general LLM and combine booking confirmations into one trip itinerary.

Alternatives

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